Privacy Policy
Effective Date: [Date – April 2, 2025]
1. Introduction
Welcome to yourfreecoloranalysis.com (referred to as “we,” “us,” or “our”). We provide a color analysis service accessible via our website app.yourfreecoloranalysis.com and potentially embedded forms that help users determine their color season based on an uploaded photo.
We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our service. Please read this policy carefully. If you do not agree with the terms of this privacy policy, please do not access or use the service.
We reserve the right to make changes to this Privacy Policy at any time and for any reason. We will alert you about any changes by updating the “Effective Date” of this Privacy Policy.
2. Information We Collect
We may collect information about you in a variety of ways. The information we may collect includes:
Personal Data: Personally identifiable information, such as your first name and email address, which you voluntarily give to us when you submit the analysis form.
Photographs: Images of yourself that you voluntarily upload for the purpose of color analysis.
Derivative Data: Information our servers automatically collect when you access the Service, such as your IP address, browser type, operating system, access times. This is primarily used for security (like rate limiting) and ensuring the service functions correctly.
3. How We Use Your Information
Having accurate information permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you to:
Provide the Color Analysis Service: Process your uploaded photo using artificial intelligence to determine your color season.
Generate Your Report: Create a personalized color analysis report including your name and photo.
Deliver Your Report: Email the generated PDF report to the email address you provide.
Communicate With You: Respond to your requests or inquiries.
Marketing Communications: Add your name and email address to our marketing list managed via Systeme.io to send you related information or offers. You can opt-out of these communications at any time by using the unsubscribe link in the emails or by contacting us.
Maintain Security: Monitor usage to prevent abuse (e.g., rate limiting based on IP address).
Improve Our Service: Analyze usage patterns (typically in an aggregated or anonymized way) to improve the website and service offerings.
4. How We Share Your Information / Third-Party Services
We use third-party service providers to help us operate our service. Your information may be shared with these providers only as necessary for them to perform their functions:
Anthropic: We send your uploaded photo and first name to Anthropic’s API to perform the AI-driven color analysis. Anthropic processes this data according to their privacy policy and terms.
Systeme.io: We use Systeme.io to manage our email marketing list. Your first name and email address are added to a list within Systeme.io when you use the service. Systeme.io processes this data according to their privacy policy.
We do not sell your personal information. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We only permit them to process your personal data for specified purposes and in accordance with our instructions.
5. Data Retention
We retain your information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.
Uploaded Photos & Generated PDFs: Your uploaded photo, the optimized version, and the generated PDF report are stored temporarily on our servers only during the analysis and email sending process. They are deleted shortly after the process is complete. We do not retain copies of your photos or specific PDF reports long-term on our primary application servers.
Name and Email Address: Your name and email address are retained in our marketing list (Systeme.io) until you choose to unsubscribe or request deletion. They may also be present in email sending logs (Mailgun) and web server logs for standard operational periods.
AI Processing Data: Data processed by Anthropic is subject to their data retention policies.
Log Data: IP addresses and other technical data in server logs are typically retained for a limited period for security and diagnostic purposes, according to standard server log rotation practices.
6. Data Security
We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us (including using HTTPS/SSL, storing API keys securely, and deleting photos promptly), please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.
7. Your Rights
Depending on your location, you may have certain rights regarding your personal data:
Right to Access: You may request access to the personal information we hold about you.
Right to Correction: You may request correction of inaccurate or incomplete information.
Right to Deletion: You may request the deletion of your personal information, subject to certain exceptions.
Right to Opt-Out: You have the right to opt-out of receiving marketing communications from us at any time by clicking the “unsubscribe” link in our emails or by contacting us directly.
Right to Object: You may have the right to object to the processing of your personal data under certain circumstances.
To exercise these rights, please contact us using the contact information provided below.
8. Cookies
We currently do not use persistent tracking cookies on our service form. We may use session cookies necessary for the basic functioning of the web application (e.g., potentially for CSRF protection if implemented). Your browser settings can be adjusted to refuse cookies.
9. Children’s Privacy
Our service is not intended for use by children under the age of 13 (or 16 in some jurisdictions). We do not knowingly collect personal information from children under this age.
10. International Data Transfers
Your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ. Our use of third-party services like Anthropic, Mailgun, and Systeme.io (which may be based in the United States or other countries) means your data will likely be processed outside your region. By using our service, you consent to such transfers.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. The updated version will be indicated by an updated “Effective Date” and will be effective as soon as it is accessible. We encourage you to review this Privacy Policy frequently to be informed of how we are protecting your information.
12. Contact Us
If you have questions or comments about this Privacy Policy, or wish to exercise your rights, please contact us at:
mail@hello.yourfreecoloranalysis.com